Fixed suppliers in invoice processing

This optional module is available when enabled for your environment and you have administration rights. Open a customer administration and go to Supplier names. Search by company name (optionally with city) or KvK number and select the correct business. Its official name, trade names and address are retrieved. Check the short name and enter the VAT number from the invoice if needed. KvK does not verify the VAT number.

Use Import suppliers to select a CSV with at most 100 rows and 1 MB. Use the columns below; naam or kvknummer is required, other fields are optional. Choose Enrich using KvK. Name searches require you to select the business. Review the preview and save only the ready rows. Errors and duplicates are not imported; existing suppliers are not overwritten. Cancel saves nothing. Configuration is saved only after your confirmation.

naam

Optional columns: kvknummer, btwnummer, kortenaam, plaats.

Handling and email templates

These rules do not change financial checks or send email. Existing workflow settings apply until you save this section.

Agree this profile with the accounting system first. Fields: {administration}, {subject}, {reason}, {reference}. Plain text only.

Addresses support school and cost center recognition. Saving replaces any addresses held only in n8n. Copy them first.

Organization settings

This default applies to administrations without their own handling settings. Suppliers are shared within this customer.

New mailboxes are examined automatically. Repeated, consistent source data populates tables. Uncertain schools or mappings remain proposals; confirm the cost center first. No email is sent.

DUO verifies school names, establishment codes and addresses. A name alone is insufficient for automatic linking; uncertain matches remain proposals. Cost centers and administration links come from your own source records.